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VBOA 2021 Sywell 2/3/4 July IMPORTANT CONDITIONS OF ENTRY


GreyDJ2

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  • CLUB REP

This is new this year. I have had the following document from VBOA that I have to sign on behalf of the Club.

YOU MUST ABIDE BY THESE RULES

 

VBOA National Rally 2021 Conditions for clubs exhibiting

The VBOA committee and all those involved with the organisation of the national rally want the event to be well attended, welcoming and friendly to all and to avoid any actions that cause alarm, harassment or distress to individuals or endanger the safety of the site or other users. To that end we have created this guidance which we would like you to share with your members and reinforce with them whilst at the show.

The area next to the showground at Sywell has a live runway, it is a criminal offence to cross onto the runway or any area outside the showground, if any visitors to the show enter this area the Police will be called and all of the party will be removed from site without further warning.

The barriers to the show area and between the show area and the motorsport area must not be crossed. Any breaches of this nature have an implication for the entire show and therefore individual clubs will be responsible for their members on site and must ensure compliance with these regulations.

It should be noted that if it appears to the organisers that any exhibitor club may be engaged in activities which are deemed to be contrary to the best interests of the Show or which appear unethical or to be in breach of the law, the VBOA Committee may, without being under any liability to refund or abate any charges paid or due herein, cancel any space allocation which may have been made to the exhibitor club and require them forthwith to vacate the stand space allocated to them and refuse the exhibitor club the right to participate further in the show.This includes any breaches of boundaries of the show and any behaviour that is deemed to endanger life, bullying or harassment or put the VBOA’s insurance cover at risk.

1.Anti bullying and harassment statement

All club members, committee members and visitors to the show should be treated and treat others with dignity and respect, they should be able to attend the show without fear or favour and should treat fellow show attendees with dignity and respect, always considering whether their words or conduct could be offensive. Even unintentional harassment or bullying is unacceptable.

2.Speed limit and car movements

The speed limit on site is 5mph at all times and all cars moving around the site must have their hazard lights on, this is for the safety of all. Show opening hours are between 10am and 4pm Saturday and Sunday and during that time car movements should be minimised, all movements outside the stand should be accompanied by a banksmanand extreme caution must be exhibited when driving around the show or manoeuvring cars on the stands.

3.Stand boundaries and being a good neighbour

Stands have been organised this year to try and give enough space to facilitate social distancing, please try and facilitate this both for your own members and also others coming onto your stand, be a good neighbour to the stands next to yours and respect club’s space.Your taste in music may not be the same as those around you and whilst we all love the sound of car engines no one wants to be woken at 3am by the one next to their tent being revved, employ moderation and thoughtfulness.

4.Follow and convey instructions from the organisers to your members on site

There have been incidents in previous years when there have been breaches of boundaries or security, we are keen that no one is endangered, the show is not put at risk and we are able to hold a COVID safe event so if there are specific areas of guidance, please pass these on to the members on your stand and reinforce that they abide by any regulations on site.You should always keep a register of who is on your site during each day and overnight. If there is an emergency you will be expected to account for those on your stand and make emergency services aware if anyone is missing.

5.Follow COVID 19 guidance and instructions

COVID-19 is still a risk, it is still circulating within the community and not all those that attend the show will have been vaccinated. You must adhere to the current Government guidelines, this means that you

should not congregate in gatherings of more than 30 people

where possible you should keep 2m between you and anyone that is not in your household or family group.

Follow one way systems that have been put in place.

If you are not able to maintain a 2m distance then you should put in place other mitigation such as facemasks or face shieldsyou should wash or sanitise your hands on a regular basis

where possible you should remain in the open air where there is free ventilation.

If any member of your club becomes ill with COVID-19 symptoms, a new persistent cough, a high temperature or a loss of taste or smell then they and their household or family group should immediately make their way to the isolation area by the first aid team. A member of the committee should be advised immediately and they will be evacuated from the site with their household or family group.There is a responsibility on all members and representatives to ensure that the risk of spreading COVID-19 is minimised at the Rally. If any attendee is deemed to be putting the COVID safe status of the Rally at risk then they will be removed from the site.

6.Barbecues

All barbecues must be supervised and controlled at all times. No disposable barbecues or fire pits are permitted within the site.

7.Keep your stand tidy

There are volunteers undertaking every aspect of the management of this show so please clear up litter on your stand, if you see litter in general areas then put it in a bin and if there are refuse clearance problems that need to be addressed then please contact one of the committee. All full waste bags should be put in the skips located on site.

8.Children

Children (and teenagers) remain the responsibility of their adults whilst on site, they must not be unaccompanied during the show, please ensure that they are involved with the show and can appreciate all that is going on at the show. Please remember that there will be track action and vehicle movements and children will need to be aware of the risks associated with moving around site and spectating the track action.

I agree to abide by this guidance and to ensure that those members of the club I represent attending also abide by these.

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